Privacy Policy

Ad People is committed to protecting the privacy and security of all users who access and use the application. This Privacy Policy explains how information is collected, used, stored, and protected when you use the Ad People Hospital Management System.

By accessing or using the application, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Ad People collects only the information necessary to operate the system effectively and securely. This may include:

• Personal Information: Name, phone number, email address, date of birth, gender, and location details provided during registration or onboarding.
• Professional Information: Role, assigned areas, tasks, attendance records, visit data, reports, and activity logs for authorized users.
• Patient & Client Information: Limited details entered by authorized users for operational purposes, such as patient names, contact details, visit notes, and remarks.
• Usage Data: App usage patterns, login activity, timestamps, and device-related information for performance monitoring and security.

Sensitive medical data is handled strictly as per system permissions and access controls.

2. How We Use Information

The information collected is used solely to support the core functionality of the system, including:

• Managing user access and authentication
• Enabling attendance tracking, task execution, and visit reporting
• Supporting patient and client documentation workflows
• Allowing managers to review reports, approve requests, and monitor operations
• Improving system performance, reliability, and user experience
• Sending important notifications, alerts, and operational updates

Ad People does not use user data for advertising or unrelated marketing purposes.

3. Data Access & Role-Based Control

Access to information within Ad People is strictly controlled through role-based permissions. Managers determine user access levels, ensuring that users can only view or modify data relevant to their assigned role and responsibilities.

Any data modification requests are logged and may require approval, maintaining data integrity and accountability.

4. Data Security

We take appropriate technical and organizational measures to safeguard information, including:

• Secure authentication mechanisms
• Encrypted data transmission
• Controlled access to sensitive information
• Regular system monitoring and audit logs

While we strive to protect all data, users are encouraged to maintain confidentiality of login credentials and report any suspected misuse.

5. Data Sharing

Ad People does not sell, rent, or trade personal information to third parties.

Data is shared only when:

• Required for internal operational workflows
• Authorized by system administrators
• Required to comply with legal or regulatory obligations

6. Data Retention

Information is retained only for as long as necessary to fulfill operational, administrative, or legal requirements. Historical data may be stored securely for reporting, compliance, or audit purposes.

7. User Rights & Responsibilities

Users have the right to:

• Access their own information
• Request corrections to inaccurate data (subject to approval)
• Raise concerns related to data usage or privacy

Users are responsible for ensuring that data entered into the system is accurate and authorized.

8. Policy Updates

This Privacy Policy may be updated periodically to reflect system changes, regulatory requirements, or operational improvements. Continued use of the application indicates acceptance of the updated policy.

9. Contact & Support

For questions, concerns, or requests related to privacy or data protection, please contact the system administrator or authorized management team.